Waiting Game
How to set the right timetable between the ceremony and the reception
While the photographer snaps shots of the wedding party after the ceremony and before the reception, the cocktail hour(s) bridges the gap for guests. Here’s how to keep the momentum moving during wedding day transition time.
Keep an Eye on the Clock
Choosing the right amount of time between the ceremony and reception depends on location details. “If at the same venue, keep the cocktail hour short,” says Vivian Miller, owner of Austin Wedding Planners in Austin, Texas. After about 45 minutes, Miller observes, “guests are ready to head into the main room and start the evening.”
Wendee Walter, owner of Custom Weddings of Colorado, suggests a bit more time but not much. With a single location, she votes for cocktails to continue for just over an hour. “During the sequence of events, keep momentum and limit down time as guests might become bored,” she says. If changing locations between ceremony and reception, add 15 to 20 minutes to the cocktail hour to account for transportation.
Mass Merriment
Making the most of the between time for guests means giving them something to do. “Keep the experience interactive,” suggests Walter. “Set up different hors d’oeuvres and cocktail stations to create movement and increase guest involvement.” Other momentum moving items include:
• Opt for an olive bar across from an assorted cheese bar
• Make-your-own mojito or margarita bars with different flavors create for refreshing and colorful cocktails
• Provide non-alcoholic choices with an Italian soda, iced tea or lemonade bars
• Play a video montage or slide show of the bride and groom
Miller encourages couples to fill the time gap beyond creative drinks, appetizers and photos, especially if hosting a kid-friendly fete. “During one Easter weekend wedding, we created an egg hunt for the younger guests so parents could enjoy themselves.” Hosting an autumn affair? Hide candy or set up a caramel-covered apple station with cider.
For a more upbeat adult crowd Miller recalls, “One couple brought in an intense drum team to perform during the cocktail hour.” And for Walter, one alter-bound pair provided a personal touch during the cocktail hour to honor the groom’s Indian heritage. “They brought in a traditional sitar player to entertain while guests mingled.” Think about marching in the bagpipes or bringing on Irish step dancers. Lose the time-limbo mentality and keep your intermission etiquette fresh by treating the cocktail hour as part of the show.
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